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Record why a document's index attempt failed and say so
A content-index attempt that failed (raster failure, a scan with no text layer, a provider error) recorded its reason only in the server's observability stream. In the vault, hasContentIndex false looked identical for a document nobody ever tried and one that failed three times, and the detail sheet had nothing to say about either. Apply the summaryState pattern to the index. Two additive columns on InboundDocument (migration 0333) record when the last attempt finished and why it produced no index, as a closed reason set: local-empty, local-unsupported, decrypt-error, raster-failed, provider-error, pdf-needs-anthropic, empty-transcription. The writer sits at the choke point the auto job and the corpus backfill share, and in the manual index route; a success clears the reason. The provider path's specific failure now survives the local fallback, since "no text" is less actionable than "the PDF would not render". rasterizePdf names its failure class so a build that cannot rasterize at all is distinguished from a PDF that would not render. New guard in both index paths: an empty provider transcription never becomes a successful empty index. The detail sheet renders the reason in plain words (muted, six locales). The DTO and OpenAPI carry the two fields; the disaster recovery backup and restore carry them verbatim like their summary siblings. Refs #776
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@@ -37857,6 +37857,22 @@ components:
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- local-pdf
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- local-ocr
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- type: "null"
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lastIndexAttemptAt:
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anyOf:
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- type: string
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- type: "null"
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lastIndexOutcome:
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anyOf:
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- type: string
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enum:
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- local-empty
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- local-unsupported
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- decrypt-error
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- raster-failed
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- provider-error
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- pdf-needs-anthropic
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- empty-transcription
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- type: "null"
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hasThumbnail:
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type: boolean
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createdAt:
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@@ -37882,6 +37898,8 @@ components:
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- servingClass
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- hasContentIndex
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- contentIndexSource
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- lastIndexAttemptAt
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- lastIndexOutcome
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- hasThumbnail
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- createdAt
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- updatedAt
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@@ -37893,7 +37911,9 @@ components:
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download-only (`attachment`); render/download by it, never by MIME guess. `hasContentIndex` is true when the
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document has a content-search index (auto-indexed on upload); `contentIndexSource` says how that index was
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produced — `vision` means an AI provider read the original, the other values are provider-free local
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extractions, and it is null when `hasContentIndex` is false. `hasThumbnail` is true when a preview thumbnail has
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extractions, and it is null when `hasContentIndex` is false. `lastIndexAttemptAt` is when the most recent index
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attempt finished (successful or not; null when none ran); `lastIndexOutcome` says why that attempt produced no
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index, and is null when the attempt succeeded or none ran. `hasThumbnail` is true when a preview thumbnail has
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been rendered in the background (fetch it from `/api/documents/inbound/{id}/thumbnail`); false means no preview
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yet or an unsupported type — show a placeholder. Treat an unknown `kind` value as OTHER when decoding.
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DocumentConditionLink:
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@@ -38205,6 +38225,22 @@ components:
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- local-pdf
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- local-ocr
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- type: "null"
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lastIndexAttemptAt:
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anyOf:
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- type: string
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- type: "null"
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lastIndexOutcome:
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anyOf:
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- type: string
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enum:
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- local-empty
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- local-unsupported
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- decrypt-error
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- raster-failed
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- provider-error
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- pdf-needs-anthropic
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- empty-transcription
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- type: "null"
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hasThumbnail:
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type: boolean
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createdAt:
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@@ -38250,6 +38286,8 @@ components:
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- servingClass
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- hasContentIndex
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- contentIndexSource
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- lastIndexAttemptAt
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- lastIndexOutcome
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- hasThumbnail
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- createdAt
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- updatedAt
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